Office Administrator

Office Administrator

DESCRIPTION

This position represents the key administrative functions within the company, in some sense the “glue” that keeps the company together.   A person in this position acts as the focal point for many of the company’s internal procedures, and in many cases is the developer of those procedures. Currently, a person in this position is also the secondary initial contact for anyone calling into or visiting the company. Finally, this position also represents a supporting role to Business Development.

To be successful in this position, a person must be able to structure their work while handling the myriad of random events that occur during the typical business day. This must be accomplished while maintaining the highest standards of quality, professionalism, and customer service.

RESPONSIBILITIES

Reception

  • Primary “receptionist”
  • Secondary telephone coverage
  • Responsible for updating and displaying daily welcome/greeting

Administrative

  • Manage business files: customer, vendor, legal, marketing, human
  • Maintain business procedures manual and communicate changes to
  • Manage office supplies inventory and team member clothing
  • Business travel coordination: maintaining team member preferences, frequent flyer, and hotel membership numbers,
  • Assist with human resource functions: assist in maintaining employee handbook, coordinate new hire interviews, coordinate team culture activities,
  • Coordinate product purchases
  • Manage facilities including contacting maintenance for repairs and cleaning needs, coordinating space requirements

Accounting

  • Bookkeeping functions: process sales orders to customers and place software orders with vendors, invoices, statements, petty cash, credit card processing
  • Collections
  • Manage software service plan renewals for both Direct and Channel customers
  • Manage customer, vendor master records within the accounting
  • Assist with month-end

 

How To Apply

If you thrive in fast-paced, results-oriented environments, we’d like to hear from you. For immediate consideration, please send your resume and cover letter to Careers@BlueMoonISV.com